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City Clerk

For a Public Records Request, contact City Clerk Amy Miller at or (704) 951-3016. 

Municipal Clerks logo
As stated in the North Carolina General Statutes 160A-171:
"There shall be a city clerk who shall give notice of meetings of the council, keep a journal of the proceedings of the council, be the custodian of all city records, and shall perform any other duties that may be required by law or the council."

The Mount Holly City Code Sec. 2.27 (contained in the City Code Book) states:
"The city council shall appoint, at the first meeting after their election and qualification or as soon thereafter as possible, a city clerk who shall hold office during the pleasure of the council, and shall receive such compensation as the council shall fix by ordinance. The city clerk shall be under the supervision and direction of the city manager and shall act as secretary to the city council and shall perform other such duties as may be required by the city manager and as prescribed by law. In the absence of an appointment of a city clerk, the city manager may be required to perform the duties of said city clerk in addition to those duties heretofore required of him.

It shall be the duty of the city clerk to:
(a) Act as clerk to the council, and as such, keep a complete and accurate account of all meetings in a book especially provided for this purpose by the council.
(b) Do such other and further acts as may be required by the council.

The municipal clerk is one of the oldest government professions and has been traced to the year 1272 A.D. For centuries the municipal clerk has performed the archival functions of the governing body. The early keepers of the archives were often called "remembrancers", and before writing came into use, their memory was the public record. The title as we know it is derived from the middle ages. A "Clerk" was any member of a religious order, a "cleric" or "clergyman." Since, for all practical purposes, the scholarship of the Middle Ages was limited to the clergy, the name "clerk" came to be synonymous with "scholar." When the early colonists came to America, they set up forms of local government to which they had been accustomed, and the office of clerk was one of the first established. The colony at Plymouth appointed a person to act as a recorder.

Over the years, municipal clerks have become the hub of government, the direct link between the inhabitants of their towns and their government. The clerk is the historian of the community. The Clerk serves as the direct link between the citizens and their government and is the historian of the community and its people, for the entire recorded history of the government's actions are in the care of your City Clerk.

How can one office in municipal service have so many contacts? It serves the mayor, the city council, city manager, all administrative departments and citizens without exception. All call on the clerk, daily, for some service or information. The work is not spectacular, but it demands versatility, alertness, accuracy, and patience.

Amy Miller, City Clerk
Phone: (704) 827-3931
Fax: (704) 827-5672

Tara Douglas, Office Administrator/Deputy City Clerk
Phone: (704) 822-2938
Fax: (704) 827-5672